Accounts Payable Specialist

Company: IPC Lydon
Location: Avon, MA
Employment Type: Full-Time, Exempt

Reports To: Controller
Schedule: Monday–Friday

Company Overview

IPC Lydon is a specialty mechanical service provider operating across the power generation, infrastructure, transportation, process, and industrial sectors throughout the United States. Our combination of experienced management and strong technical service skills positions us as a best-in-class partner to our clients.

Position Overview

The Accounts Payable & Payroll Specialist is responsible for supporting the Accounting Department by processing accounts payable transactions, providing payroll support, preparing certified payroll reports, and performing compliance activities. This position plays a key role in maintaining accurate financial records, ensuring timely vendor payments, and supporting payroll and labor compliance requirements for construction projects.

Responsibilities

Accounts Payable

• Process vendor invoices and ensure proper coding, approvals, and documentation.
• Match purchase orders, receiving documents, and vendor invoices.
• Prepare weekly check runs and electronic payments.
• Maintain vendor records and supporting documentation.
• Reconcile vendor statements and resolve invoice discrepancies.
• Assist with month-end closing activities, including accruals and account reconciliations.

Payroll Support

• Serve as backup for weekly payroll processing.
• Review employee timecards for completeness and accuracy.
• Assist with payroll reporting, audits, and recordkeeping.
• Support payroll-related inquiries and documentation requests.

Certified Payroll & Compliance

• Prepare and submit certified payroll reports for prevailing wage projects.
• Maintain compliance documentation for union and prevailing wage projects.
• Assist with union benefit reporting and reconciliations.
• Support payroll, labor, and compliance audits as requested.

Additional Responsibilities

• Assist with month-end and year-end accounting processes.
• Maintain organized electronic and physical accounting records.
• Provide general accounting and administrative support to the Accounting Department.
• Perform other duties as assigned.

Qualifications

• Minimum of three (3) years of accounts payable experience.
• Construction industry experience strongly preferred.
• Experience with certified payroll and prevailing wage reporting preferred.
• Knowledge of union payroll and benefit reporting is a plus.
• Proficiency in Microsoft Excel and other Microsoft Office applications.
• Experience with Viewpoint Vista or similar ERP/accounting software preferred.
• Strong attention to detail and organizational skills.
• Ability to manage confidential information with professionalism and discretion.
• Strong communication skills and ability to work effectively in a team environment.

Physical Requirements

• Ability to sit for extended periods while working at a computer.
• Frequent use of hands and fingers for keyboarding and office equipment.
• Ability to review and analyze financial and payroll documentation.
• Occasional standing, walking, bending, and reaching within an office environment.

Work Environment

• Office-based position located in Avon, MA.
• Standard office environment with moderate noise levels.
• Occasional additional hours may be required to meet payroll, month-end, or project deadlines.

Compensation

The expected salary range for this position is $60,000 to $75,000 annually, depending on experience and qualifications.

Equal Opportunity Employer
IPC Lydon is an equal opportunity employer and prohibits discrimination against employees or job applicants based on race, color, creed, sex, sexual orientation, gender identity or expression, age, religion, national origin, marital or family status, military service, veteran status, pregnancy, physical or mental disabilities, medical conditions, genetic information, family medical history, ancestry, citizenship, political affiliation, or any condition or characteristic protected by applicable federal, state, or local laws, or non-merit-based factors.